Policies and Procedures

St Michael's Primary has a number of school-based policies and procedures that govern various aspects of our school life.


These provide the framework within which we operate.

The Catholic Education Office, Parramatta Diocese also provides advice and recommendations on educational and administrative policies and priorities, and monitors policy implementation.


School Based Policies

  Anti Racism Policy
The St Michael's Anti Racism Policy covers the school's approach to combatting all forms of racism and discrimination in line with the Commonwealth Racial Discrimination Act (RDA)

  Assessment and Reporting Policy
The St Michael's Assessment and Reporting Policy outline's the school's guidelines for assessing students and reporting to parents.

  Asthma Management Policy
The St Michael's Asthma Management Policy outline's the school's approach to managing students with asthma in consultation with parents and medical professionals.

  Back Path Policy
The St Michael's Back Path Policy covers the school's policy for students who leave via the back path of the school.

  Children with Medical Conditions Policy
The St Michael's Children with Medical Conditions Policy outline's the school's approach to managing students with a variety of medical conditions including allergies, epilepsy, diabetes and other medical conditions.

  Collection of Children Policy
The St Michael's Collection of Children Policy cover's the school's policy for collecting children from school prior to dismissal at 3.10pm and the guidelines for this.

  Communication Policy
The St Michael's Communication Policy outline's the school's policy for communicating with parents through a number of channels, including Skoolbag, our website and via email.

  Dismissal Arrangement Policy
The St Michael's Dismissal Arrangement policy cover's the school's policy for a change in arrangements for the dismissal of a child after school, including the method for notifying the school of this.

  Disability and Additional Needs Policy
The St Michael's Disability and Additional Needs Policy outline's the school's guidelines for supporting children with disabilities and additional learning needs as needed.

  Dispensing of Non-Prescription Medication Policy
The St Michael's Dispensing of Non-Prescription Medication Policy cover's the school's guidelines for dispensing medications that have not been prescribed by a doctor.

  Dispensing of Prescription Medication Policy
The St Michael's Dispensing of Prescription Medication Policy outline's the school's approach to the dispensing of medication that has been prescribed by a medical professional in consultation with parents.

  Enrolment Policy
The St Michael's Enrolment Policy cover's our policy for enrolment as well as frequently asked questions in alignment with the guidelines provided by Catholic Education Diocese of Parramatta (CEDP)

  Excursions Policy
The St Michael's Excursions Policy outline's the school's approach to organising excursions while ensuring the safety of students and parent volunteers who partake in the activity.

  Extreme Weather Policy
The St Michael's Extreme Weather Policy provides the guidelines used to manage student safety in cases of extreme weather.

  Fencing Policy
The St Michael's Fencing Policy cover's the school's approach to ensuring the safety of students and staff by fencing the perimeter of the school, as well as access to the school during school hours.

  Fire Safety Policy
The St Michael's Fire Safety Policy outline's the school's approach to minimising the risk of a fire as well as the protocols for emergency evacuations.

  First Aid and Illness Policy
The St Michael's First Aid and Illness Policy cover's the school's approach to providing first aid and the management of illnesses at school.

  Fruit and Water Policy
The St Michael's Fruit and Water Policy cover's the school's approach to healthy eating by providing students with a morning break for fruit, water and vegetables in addition to their recess and lunch breaks.

  Homework Policy
The St Michael's Homework Policy outline's the school's approach to setting homework tasks for students depending on their year level.

  Late Arrival of Students Policy
The St Michael's Late Arrival of Students Policy cover's the school's approach for students who arrive at school late, including the protocols for signing in to the school.

  Mobile Phones Policy
The St Michael's Mobile Phones Policy outline's the school's policy for students with mobile phones at school.

  Parent Pick-up Area Policy
The St Michael's Parent Pick-up Area Policy cover's the school's policy for parents who collect their children from school of an afternoon.

  Parish Carpark Policy
The St Michael's Parish Carpark Policy outline's the guidelines for the parish carpark at the school, including the regulations around parking in this space.

  Reporting to Parents Policy

The St Michael's Reporting to Parents Policy outline's the school's approach for reporting to parents on the learning outcomes of their child in combination with regular assessments.

  Road Safety Policy
The St Michael's Road Safety Policy cover's the school's approach to maintaining a safe traffic environment around the school.

  School Website Policy
The St Michael's School Website Policy outlines the school's approach to communicating with parents via the school website.

  Slow and Go Policy
The St Michael's Slow and Go Policy cover's the guidelines for the operation of Slow and Go of an afternoon.

  Social Skills Policy
The St Michael's Social Skills Policy outlines the school's approach for instilling social skills in all children.

  Wellbeing Policy
The St Michael's Wellbeing Policy cover's the school's approach for managing the wellbeing and pastoral care of all students.

  Work Health and Safety Policy
The St Michael's Work Health and Safety Policy outline's the school's approach to ensuring a safe working environment for staff, parents, volunteers, students and visitors at the school.

Policies And Procedures

  Aboriginal Education Procedures

Catholic Education Diocese of Parramatta (CEDP) is committed to enhancing the knowledge and understanding of all who work and learn in our schools about Aboriginal Australia. (Implemented 2012 - Reviewed 2017)

  Managing Complaints Policy

Catholic Education Diocese of Parramatta promotes and maintains positive relationships and harmonious working environments. This document outlines the principles CEDP will follow when dealing with complaints.

  Enrolment Policy

This Policy provides information about the enrolment principles, enrolment criteria and procedures for Parents/Carers seeking to enrol a child into a CEDP School.

  Alumni Collection Notice

The primary purpose of collecting alumni information is to enable us to inform you about our activities and the activities of Aquinas College and to keep alumni members informed about other members (Updated 2020)

  Information Sharing Policy

The Information Policy sets out how Catholic Education Diocese of Parramatta (CEDP), its schools and related services obtain and release personal information from and to third parties

  Privacy Policy

This Policy Policy sets out how the CEDP manages the personal and sensitive information we collect and hold. (Sept 2021)

  Standard Collection Notice 2021

The Standard Collection Notice outlines the types of personal information, including sensitive information about students, parents or guardians, and how that information is used. (updated Sept 2021)

  Volunteer and Contractor Collection Notice

In applying to provide your services you will be providing our schools, Catholic Early Learning Centres (CELCs), Catholic Out of School Hours Care services (COSHCs) and offices with personal information (Updated 2020)

  CEDP Safeguarding Procedures

This document outlines the procedures that must be followed by staff members when responding to concerns relating to children and young persons and any alleged breach of the CEDP Code of Conduct When Working With Children and Students.

  Code of Conduct

Code of Conduct - last reviewed Feb 2021 - 004 of 2019

  Code of Conduct When Working With Children and Students

This Code of Conduct is to inform staff members of CEDP of the standards of behaviour and other requirements that must be adhered to when working in an organisation which delivers services to children and students

  Preventing Discrimination Harassment and Bullying Policy

Catholic Education Diocese of Parramatta (CEDP) is committed to providing a workplace free from discrimination, harassment and bullying.

  Working with Children Check

CEDP has in place a variety of strategies to ensure child safe schools and communities are maintained including the obligation for all staff members undertaking child-related work to hold a valid NSW Working with Children Check clearance.

  Modern Slavery Statement

This statement is made on behalf of the Diocese of Parramatta. For 2020, the statement focuses on work performed within the Diocese's largest agency, Catholic Education Diocese of Parramatta.

  Whistleblower Policy

The purpose of this policy is to encourage reporting of corrupt conduct, maladministration and serious and substantial wrongdoing without fear of reprisal or detrimental treatment.

  AntiBullying Procedures

The Anti-Bullying Procedures provide a framework for school communities to work together to prevent and address issues of student bullying (Implemented 2017)

  Banned Substances Procedure

This procedure covers the possession and use of alcohol, tobacco, illegal drugs or other substances, and the misuse of 'over the counter' and prescribed medications, including the supply of restricted substances on school premises (Implemented 2017)

  Student Attendance Completion Special Circumstances Guidelines

A child between the age of 6 and 17 may leave school only after they have completed Year 10 of secondary education or where special circumstance have been approved by the Minister for Education and Training (Implemented 2011)

  Student attendance procedures

School attendance plays a critical role in enhancing the lives of students in schools. Every day of attendance adds to a student's academic achievement and success at school (Implemented 2017)

  Student exemption procedures

These procedures outline the conditions upon which a child may be exempt from being enrolled at and attending school (Implemented 2017)

  Student Policy

This policy outlines the commitment of Catholic Education Diocese of Parramatta (CEDP) to provide a comprehensive education to the diverse range of children and young people for the development of the whole person (Implemented 2012)

  Suspension Transfer and Exclusion Procedure

CEDP is committed to developing an educational and organisational culture based on mutual trust and respect that assists people to recognise and develop their personal capabilities

  Weapons Procedures

The Weapons Procedure aims to prevent prohibited weapons from being present on the school site to minimise risk to staff and students. (Implemented 2017 - Amended 2018)

  Acceptable Use of ICT and Social Media

This document informs staff members of their obligations and responsibilities when using ICT and social media for work-related purposes and, in limited circumstances, personal purposes.

  Responsible Use of ICT and Social Media Student Guidelines

This document informs students of their obligations and responsibilities when using ICT and social media for learning purposes and, in limited circumstances, personal purposes.